⚓
Symbia DockPlan
— Hampton's Landing
System
Online
Slips:
--
Occupancy:
--%
↑ Neabsco Creek — Navigation Channel ↑
↓ Shore / Bulkhead / Parking ↓
⛽ Point of Sale
✕
⛽
Fuel
🏪
Store
🔧
Service
🏗️
Haul Out
⚓
Transient
🧊
Ice
🚽
Pump Out
📦
Inventory
Customer
👤
—
—
✕
✓
CC on File — Required for slip holders
Receipt Preference
📱 Text
📧 Email
🖨️ Print
⚠️ Walk-up Customer
CC not required — capture contact for receipt
Name
Phone (for text receipt)
Email (for email receipt)
Keep on file for future visits (potential slip holder)
— Select Customer —
🚶 Non-Slip Holder (Walk-up)
Fuel Type
Gasoline — $3.79/gal
Diesel — $4.29/gal
Pump
Pump 1
Pump 2
Gallons Before
Gallons After
Gallons Sold
5 gal
10 gal
20 gal
50 gal
100 gal
⛽ Add Fuel to Cart
Bags of Ice @ $2.83 each (taxable)
1 bag
2 bags
4 bags
6 bags
🧊 Add Ice to Cart
Category
— Select Category —
🔧 Parts - Engine
🥤 Beverages
🍿 Snacks
☀️ Sun Care
⚓ Dock Supplies
Item
— Select Item —
Price
Quantity
Taxable
Yes — 6% VA Tax
No
+ Add Item
📝 Manual Entry (custom item)
Custom Item (not in catalog)
No items added yet
Pump Out Service — $15.00 flat
🚽
$15.00
Non-taxable service
🚽 Add Pump Out to Cart
Assign Slip
— Select Available Slip —
Duration
1 Day — $50
Weekend (2 nights) — $90
Week — $275
Boat Name
LOA (feet)
Captain Name
Phone
⚓ Add Transient to Cart
Service Type
Labor — $95/hr
Winterization — $175 base
De-winterize — $125 base
Bottom Paint — $18/ft
Detailing — $12/ft
Engine Service — $125/hr
Electrical — $110/hr
Custom Service
Hours / Feet / Qty
Description / Notes
Parts & Materials
No Markup
15% Markup
25% Markup
35% Markup
50% Markup
+ Add Part
No parts added
🔧 Add Service to Cart
Boat Length (ft)
Haul Method
Travelift (Cradle)
Trailer
Services (from rate sheet)
Haul & Block — $6.50/ft
Pressure Wash — $8.00/ft
Lift & Load — $6.50/ft
Re-launch — $6.50/ft
Storage Type
No Storage
Winter Storage — $15/ft/mo
Summer Storage — $12/ft/mo
Repair Storage — $10/ft/mo
Storage Months
Select services above
🏗️ Add Haul Out to Cart
📦 Catalog
📋 Monthly Count
🛒 Reorder
📊 Insights
All Categories
🔧 Parts
🥤 Beverages
🍿 Snacks
☀️ Sun Care
⚓ Dock Supplies
📋 Monthly Inventory Count
Count each item and log discrepancies
PERIOD
Feb 2026
Items
0
Counted
0
Variance
0
Shrink $
$0
✓ Finalize Monthly Count
⚠️ Reorder Alerts
Items below par level or reorder point
📝 Shopping List
📋 Generate PO
Total SKUs
9
Inventory Value
$0
Low Stock
0
Dead Stock
0
Top Performers (Velocity)
Slow Movers (>30 days)
Cart
Clear All
No items in cart
Subtotal
$0.00
VA Sales Tax (6%)
$0.00
Total
$0.00
Payment Method
💵
Cash
💳
Card
📋
CC on File
📒
Account
🍎
Apple Pay
🤖
Google Pay
💚
Cash App
⚡
Stripe
Receipt Delivery
📱
Text
📧
Email
🖨️
Print
🚫
None
✓ Complete Sale
⚙️ Admin Settings
✕
🔐
Admin Access Required
Enter admin password to modify settings
Unlock
💰 Pricing
🏛️ Tax Config
🔑 Permissions
🖥️ System
Fuel Pricing
Gasoline ($/gal)
Diesel ($/gal)
Service Rates
Labor ($/hr)
Engine Service ($/hr)
Store Markup
Default Markup %
15%
20%
25%
30%
35%
40%
50%
Parts Markup %
20%
25%
30%
35%
40%
Apply Markup to All Products
📍 Jurisdiction: Virginia — Prince William County
Tax rates auto-configured for Hampton's Landing Marina, Woodbridge VA
Sales Tax
VA State Sales Tax
Fixed by state law
Local Tax (Prince William)
1% local + 0.7% transport
Combined Rate
6.0%
Motor Fuel Tax (informational)
VA Gas Tax
$0.282/gal
VA Diesel Tax
$0.287/gal
Federal
$0.184/gal
Motor fuel taxes are included in pump price — no additional tax at register
Tax Categories
⛽ Fuel
No Sales Tax
🔧 Labor / Services
No Sales Tax
🏗️ Haul Out / Storage
No Sales Tax
⚓ Slip Rental
No Sales Tax
🏪 Merchandise / Store
6.0% Tax
🔩 Parts
6.0% Tax
🧊 Ice
6.0% Tax
⚠️ Tax rates effective as of Jan 2024. Check
tax.virginia.gov
for updates.
Access Levels
👑
Owner / Admin
Full access — pricing, settings, reports, all modules
Terry
🔧
Manager
POS, inventory, service, contracts — no pricing changes
—
👤
Employee
POS only — fuel, store, ice, pump out
—
Protected Actions (require Admin)
🔒 Change fuel prices
🔒 Modify service rates
🔒 Adjust markup %
🔒 Create vendor orders
🔒 Void transactions
🔒 Export data
🔒 Change tax config
🔒 Manage users
Change Admin Password
New Password
Confirm Password
Update Password
Marina Info
Marina Name
Address
Phone
📧 Email Configuration
Email Service
Not Configured
SendGrid (Recommended)
SMTP (Comcast/Gmail)
Microsoft 365
From Address
API Key / Password
📧 Test Email
📱 SMS/Text Configuration
SMS Service
Not Configured
Twilio (Recommended)
Vonage
Marina SMS Number
Account SID
Auth Token
📱 Send Test Text
🔄 Automated Reminders
Lease Renewal — 60 days before
Lease Renewal — 30 days before
Insurance Expiring — 30 days before
Past Due Notice — 7 days overdue
Reminders sent via both Email and SMS (if configured)
🌐 Customer Renewal Portal
Portal URL
📋 Copy
Embed this page on your website or send direct link to customers
👁️ Preview Renewal Portal
Integrations
QuickBooks Sync
Connected
Configure
WiFi Receipt Printer
Online
Test Print
Stripe Payments
Not Configured
Setup
Data
📤 Export All Data
📥 Import Data
🗑️ Reset Demo
✓ Save Settings
📄 Contracts & Forms
✕
📋 Templates
✓ Active
📥 File Intake
Available Contract Templates
Click to download blank forms. Forms can be filled digitally or printed.
🚤
Annual Slip Lease Agreement
2025 Season • Vessel info, insurance, payment terms, shore power
2 pages
⬇️ PDF
📦
Boat Storage Agreement
Land/Wet/Winter storage • Full terms & conditions • Liability
3 pages
⬇️ PDF
💳
Credit Card Authorization
CC on file consent • Required for quarterly payment plans
1 page
⬇️ PDF
🔧
Service Work Order
Repair authorization, parts, labor estimates, approval
2 pages
Open
⚓
Transient Dockage Form
Short-term visitor registration, vessel info, emergency contact
1 page
Open
🛡️
Insurance Verification
Proof of liability coverage, policy details, expiration tracking
1 page
Open
🚨
Salvage Plan
USCG compliant • Towing & salvage operations authorization
3 pages
Open
⚠️
Marina Hazard Safety Plan
OSHA/USCG/EPA compliant • Emergency procedures
4 pages
Open
🎤 Voice-Fill Ready
All forms are structured for voice dictation. Staff can speak responses while multitasking.
Active Contracts
All
⚠️ Expiring Soon
🔴 Expired
⏳ Pending Signature
Jim Mitchell — Slip A12
Slip Lease • Sea Quest • Signed 01/15/2026
Active
Exp: 01/14/2027
View
Sarah Williams — Slip B62
Slip Lease • Windrider • Signed 03/01/2025
Expiring
Exp: 02/28/2026
Renew
Robert Chen — Storage CLS12
Winter Storage • Lucky Strike • Pending
Pending
Awaiting signature
Send Reminder
📥
Drop files here or click to upload
PDF, images, scanned documents — AI will OCR and categorize
Recent Intake
📄
insurance_cert_johnson.pdf
Uploaded 2 min ago • 245 KB
✓ Processed
Review
🖼️
signed_lease_scan.jpg
Uploaded 15 min ago • 1.2 MB
⏳ Processing
Wait...
📄
work_order_0234.pdf
Uploaded 1 hr ago • 89 KB
⚠️ Needs Review
Review
File Intake Flow
Upload
→
OCR Extract
→
AI Categorize
→
Link to Slip/Customer
→
Filed
💬 Symbia Agent
Online
✕
Available slips
Marina status
Emergencies
Fuel today
Customers
Hi! I'm Symbia, your marina assistant. Ask me about slips, customers, fuel sales, or emergencies.
🎙️
➤
👤 Member Portal
✕
⛵
Hampton's Landing Marina
Member Self-Service Portal
Email
Password
Sign In
Demo: Use any customer email to view their portal
🏠 Dashboard
👤 My Account
🔧 Service
💰 Invoices
✉️ Messages
Welcome back,
Member
!
Slip N/A • Hampton's Landing Marina
Account Balance
$0.00
Due now
Active Service
0
Work orders
Insurance
--
Expiration
Messages
0
Unread
Active Service Orders
No active service orders
+ Request Service
Your Information
Name
—
Email
—
Phone
—
Slip
—
Boat
—
Lease Ends
—
Request Service
Service Type
General Maintenance
Electrical
Plumbing
Engine Service
Hull / Bottom
Other
Description
Urgency
🟢 Low
🟡 Normal
🔴 Urgent
Submit Service Request
Invoice History
No invoices found
Messages
No messages
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